CONTACT INFORMATION Today's Date*
Date Format: MM slash DD slash YYYY
Company Name
Name*
First
Last
Email*
Address*
Phone*
Cell Phone*
SPREADING THE WORD
Help us let the world know that you will be in the Chili Cook-Off. Your Facebook Page URL 1. Log into Facebook
2. Search for your business page.
3. Click on the search results to open it.
4. Copy the URL from the address bar in the browser.
5. Paste it here.
Website - You must include "http://" (if applicable)
Please upload your logo If you do not upload a logo, we will not be able to display it on our website and any other marketing materials.
PARTICIPANT INFORMATION How did you hear about the West Chester Chili Cookoff?* If you have any photos from previous Cook-Offs, we'd love to use them!
Please select how you will participate* TEAM 10 x 10 Tent Package - Board of Health regulations require that all chili teams be under a tent. (includes a tent, 2 tables and 2 chairs.)* I acknowledge that I must provide a tent if I am cooking chili - Board of Health regulations require that all chili teams be under a tent.* Please select a sponsor level* Please describe your In-Kind donation*
My company will cook chili at the event* Electricity Rental ($20)* Select your team category* As a sponsor that's cooking, please select your team category* Cooking location*
What Board of Health approved facility will you be cooking your chili?*
Team Name*
Chili Name (Cannot be "TBD" or "unknown") What you put in this box is how your Chili Name will appear from now through the Cook-Off. There is no opportunity to change it later.*
SPONSOR 10 x 10 Tent Package - Board of Health regulations require that all chili teams be under a tent. (includes a tent, 2 tables and 2 chairs.)* Will you be using your 10x10 SPACE that is included with your sponsorship to display company materials?* (please note this does not include a tent package, only the 10 x 10 space)
Please select your vendor type* Additional Information* Survey Question: If you had a choice, would you rather:* Please help us in planning this year's street layout by providing your feedback.
Please select a space size* Please select an Artisan Alley space size* Tent package for vendors* Vendor Electricity (10 x 10)* Artisan Alley Electricity (10 x 10)* Vendor Electricity (10 x 20)* Artisan Alley Electricity (10 x 20)* Comments (optional)
(TEAM) Business
Price: $150.00
Restaurant (TEAM)
Price: $150.00
Non-Profit Organization (TEAM)
Price: $50.00
Hometown Cook/Volunteer Organization/Rotary Club (TEAM)
Price: $50.00
Electricity Rental (cooking)
Price: $20.00
TEAM Tent Package (Free Until September 3rd)
Price: $0.00
TEAM Tent Package ($75)
Price: $75.00
SPONSOR COOKING Tent Package
Price: $0.00
Habenero/Presenting
Price: $10,000.00
Chili Sales Booth
Price: $5,000.00
Prize Sponsor
Price: $3,000.00
Poblano Sponsor
Price: $3,000.00
Red Bell Pepper
Price: $1,500.00
Cayenne Pepper Sponsor
Price: $1,000.00
Green Bell Pepper
Price: $500.00
10 x 10 Vendor Space (CORPORATE)
Price: $250.00
10 x 20 Vendor Space (CORPORATE)
Price: $350.00
10 x 10 Vendor Space (NON-PROFIT)
Price: $100.00
10 x 20 Vendor Space (NON-PROFIT)
Price: $200.00
10 x 10 Vendor Space (FOOD)
Price: $200.00
10 x 20 Vendor Space (FOOD)
Price: $300.00
10 x 10 Vendor Space (FOR SALE)
Price: $150.00
10 x 10 Vendor Space (CRAFTER)
Price: $150.00
10 x 20 Vendor Space (FOR SALE)
Price: $250.00
10 x 20 Vendor Space (CRAFTER)
Price: $250.00
10 x 10 Artisan Alley
Price: $150.00
10 x 20 Artisan Alley
Price: $300.00
Electricity for Vendor (10 x 10)
Price: $50.00
Electricity for Vendor (10 x 20)
Price: $100.00
Electricity for Artisan Alley (10 x 10)
Price: $50.00
Electricity for Artisan Alley (10 x 20)
Price: $100.00
Tent package for vendors (10 x 10)
Price: $75.00
Tent package for vendors (10 x 20)
Price: $150.00
Total
$0.00
Payment Acknowledgement* Password*
REQUIRED TERMS AND CONDITIONS
For more information, call Bill Friedmann at 610-633-5444
1) All teams hereby agree to indemnify and hold harmless the West Chester Rotary Club (including its Officers, Directors, Members, Volunteers, District and Parent organizations) for all costs and expenses, including reasonable attorney fees incurred as a result of any legal action, in law or equity, brought against them as a result of our participation in the Chili Cook-Off held on October 13, 2019. We further waive all rights of recovery against the West Chester Rotary Club for loss or damage as a result of our participation and at our sole expense agree to name them additional insured on our commercial general liability policy on a primary and non-contributory basis.
2) Cash prizes for first place will be awarded for the four competitive divisions (Restaurant, Non-Profit Organization, Business, Hometown Cook and Volunteer Org/Rotary Club). Your chili will be judged within your category. The Public will also vote for their favorite Chili.
3) The Chili Cook-Off takes place on Gay Street in West Chester. This is a non-alcoholic event. The Chili Cook-Off is a rain or shine event and will not be rescheduled due to inclement weather.
4) We encourage teams to compete for “Best Decorated Booth” by picking a theme and decorating your crew and booth accordingly. Prizes for 1st, 2nd and 3rd Place will be awarded for “Best Decorated Booth”.
5) Contestants are responsible for providing the tent, tables and chairs: A tent is required by the Health Department. If you would like to rent a Rotary Tent Package which includes: (1) tent (2) tables and (2) chairs, you must select one above.
6) If you order a Rotary Tent Package, it will be delivered and assembled prior to your teams’ arrival.
7) If you have chosen to rent electricity, A 120 Volt outlet will be provided for SMALL appliances only. NO grills, fryers, or high wattage appliances can be used. NO CROCK POTS. Teams will not be permitted to COOK with electricity.
8) If your team has a License to Operate a Public Eating or Drinking Place (issued primarily to Restaurants/Caterers & some Non-Profits by the Chester County Health Department) you may bring pre-made chili to the Cook-Off. IMPORTANT- A copy of your License to Operate a Public Eating or Drinking Place must be attached to your team application and will be submitted to the Chester County Health Department by the Rotary Club of West Chester.
9) All teams that do not hold a License to Operate a Public Eating or Drinking Place will cook chili from scratch on the street. Before releasing your chili to the public you will bring a cup of it (judging cup provided) to the judging room.
10) Set-up starts at 7:30am and must be completed by 9:30am on October 13, 2019. No admittance after 9:30 am. All teams can begin cooking your chili as soon as your team is set up.
11) A mandatory Chefs’ meeting will be held at 9:30 am on the day of the Cook-Off, location to be determined. All teams MUST have at least one team member attend this meeting. JUDGING CUPS WILL BE HANDED OUT AT THE CHEFS’ MEETING. IN ORDER TO COMPETE FOR CHILI AWARDS YOU MUST HAVE AN OFFICIAL JUDGING CUP PROVIDED BY THE ROTARY CLUB OF WEST CHESTER.
12) A complete information package outlining rules, hints and chili release time will be e-mailed to you in late September. This information can also be found on the website: www.WestChesterChiliCookoff.com
your entry fee includes :
10x10 booth space. You are responsible for your own tent, tables and chairs *see # 5 above.
Two contestant Cook-Off t-shirts. Additional shirts can be purchased at the event.
Two free adult chili-tasting wristbands
Spoons, napkins and tasting cups to serve the public your chili
A framed participation certificate
Serving ladles (2) for use during the competition. To be returned to Rotary at the end of the event.
Cooking Instructions/rules. PLEASE REVIEW THE COOKING INSTRUCTIONS & HEALTH DEPARTMENT RULES PRIOR TO SUBMITTING YOUR TEAM APPLICATION. To retrieve go to www.WestChesterChiliCookoff.com
* TERMS AND CONDITIONS
For more information about cooking chili, call Bill Friedmann at 610-633-5444
For more information about your sponsorship, call Brad Abel at 215-292-3595
1) All Sponsors hereby agree to indemnify and hold harmless the West Chester Rotary Club (including its Officers, Directors, Members, Volunteers, District and Parent organizations) for all costs and expenses, including reasonable attorney fees incurred as a result of any legal action, in law or equity, brought against them as a result of our participation in the Chili Cook-Off held on October 13, 2019. We further waive all rights of recovery against the West Chester Rotary Club for loss or damage as a result of our participation and at our sole expense agree to name them additional insured on our commercial general liability policy on a primary and non-contributory basis.
2) The Chili Cook-Off takes place on Gay Street in West Chester. This is a non-alcoholic event. The Chili Cook-Off is a rain or shine event and will not be rescheduled due to inclement weather.
3) You will be provided with a tent (it will be delivered and assembled prior to your arrival), tables and chairs: A tent is required by the Health Department for all food distribution. A Rotary Tent Package includes: (1) tent (2) tables and (2) chairs. If you need additional tent package supplies please contact Brad Abel.
4) If you selected to have electricity provided, a 120 Volt outlet will be provided for SMALL appliances only. NO grills, fryers, or high wattage appliances can be used. If you need more, call Brad Abel.
5) Set-up starts at 7:30am and must be completed by 9:30am on October 13, 2019. No admittance after 9:30am as the streets will be closed. The Chili Cook-Off starts at noon and will conclude with the awards ceremony at 3:30pm.
6) Cash prizes for first place will be awarded for the four competitive divisions (Restaurant, Non-Profit Organization, Business, Hometown Cook and Volunteer Org/Rotary Club). Your chili will be judged within your category. The Public will also vote for their favorite Chili.
7) We encourage teams to compete for “Best Decorated Booth” by picking a theme and decorating your crew and booth accordingly. Prizes for 1st, 2nd and 3rd Place will be awarded for “Best Decorated Booth”.
8) If your team has a License to Operate a Public Eating or Drinking Place (issued primarily to Restaurants/Caterers & some Non-Profits by the Chester County Health Department) you may bring pre-made chili to the Cook-Off. IMPORTANT- A copy of your License to Operate a Public Eating or Drinking Place must be attached to your team application and will be submitted to the Chester County Health Department by the Rotary Club of West Chester.
9) All teams that do not hold a License to Operate a Public Eating or Drinking Place will cook chili from scratch on the street. Before releasing your chili to the public you will bring a cup of it (judging cup provided) to the judging room.
10) A mandatory Chefs’ meeting will be held at 9:30 am on the day of the Cook-Off, location to be determined. All teams MUST have at least one team member attend this meeting. JUDGING CUPS WILL BE HANDED OUT AT THE CHEFS’ MEETING. IN ORDER TO COMPETE FOR CHILI AWARDS YOU MUST HAVE AN OFFICIAL JUDGING CUP PROVIDED BY THE ROTARY CLUB OF WEST CHESTER.
11) A complete information package outlining rules, hints and chili release time will be e-mailed to you in late September. This information can also be found on the website: www.WestChesterChiliCookoff.com
TERMS AND CONDITIONS
For more information call Brad Abel at 215-292-3595
1) All Sponsors hereby agree to indemnify and hold harmless the West Chester Rotary Club (including its Officers, Directors, Members, Volunteers, District and Parent organizations) for all costs and expenses, including reasonable attorney fees incurred as a result of any legal action, in law or equity, brought against them as a result of our participation in the Chili Cook-Off held on October 13, 2019. We further waive all rights of recovery against the West Chester Rotary Club for loss or damage as a result of our participation and at our sole expense agree to name them additional insured on our commercial general liability policy on a primary and non-contributory basis.
2) The Chili Cook-Off takes place on Gay Street in West Chester. This is a non-alcoholic event. The Chili Cook-Off is a rain or shine event and will not be rescheduled due to inclement weather.
3) All Sponsors who wish to cook agree to the terms and conditions set forth in the Chili Teams Application. This application, including terms and disclosures, can be found by visiting www.westchesterchilicookoff.com or a hard copy can be requested by emailing Brad Abel at sponsors@WestChesterChilicookoff.com.
4) If cooking Sponsors are provided with a tent, tables and chairs: A tent is required by the Health Department for all food distribution. A Rotary Tent Package includes: (1) tent (2) tables and (2) chairs. If you need additional tent package supplies please contact Laura Aloisio.
5) If your sponsorship includes a Rotary Tent Package, it will be delivered and assembled prior to your arrival. The space is 10X10.
6) If you need to buy electricity, A 120 Volt outlet will be provided for SMALL appliances only. NO grills, fryers, or high wattage appliances can be used. If you need more, call Brad Abel at 215-292-3595.
7) Set-up starts at 7:30am and must be completed by 9:30am on October 13, 2019. No admittance after 9:30am as the streets will be closed. The Chili Cook-Off starts at noon and will conclude with the awards ceremony at 3:30pm.
Credit Card TERMS AND CONDITIONS
For more information call Ebbie Alfree at 302-528-0379
1) All vendors hereby agree to indemnify and hold harmless the West Chester Rotary Club (including its Officers, Directors, Members, Volunteers, District and Parent organizations) for all costs and expenses, including reasonable attorney fees incurred as a result of any legal action, in law or equity, brought against them as a result of our participation in the Chili Cook-Off held on October 13, 2019. We further waive all rights of recovery against the West Chester Rotary Club for loss or damage as a result of our participation and at our sole expense agree to name them additional insured on our commercial general liability policy on a primary and non-contributory basis.
2) Your vendor fee includes a 10x10 booth space, unless you’ve paid for a larger space.
3) The Chili Cook-Off takes place on Gay Street in West Chester. This is a non-alcoholic event. The Chili Cook-Off is a rain or shine event and will not be rescheduled due to inclement weather.
4) Vendors are responsible for providing the tent, tables and chairs: A tent is required by the Health Department for all food vendors. If you would like to rent a Rotary Tent Package which includes: (1) tent (2) tables and (2) chairs, you must apply on the attached vendor application and include payment with your vendor registration fee.
5) If you order a Rotary Tent Package, it will be delivered and assembled prior to your arrival.
6) If you need to buy electricity, A 120 Volt outlet will be provided for SMALL appliances only. NO grills, fryers, or high wattage appliances can be used. If you need more, call Ebbie Alfree at 302-528-0379.
7) All food vendors must be licensed by the Chester County Department of Health. Are you operating a mobile food cart? You will need a Mobile Eating or Drinking Establishment License. Please check the expiration date before sending to be sure it is current.
Are you operating/selling food out of a tent? You will need a Food Manager Certificate/License. Please check the expiration date before sending to be sure it is current.
8) Set-up starts at 7:30am and must be completed by 9:30am on October 13, 2019. No admittance after 9:30 am as the streets will be closed. The Chili Cook-Off starts at noon and will conclude with the awards ceremony at 3:30.
9) The West Chester Rotary Club reserves the right to accept or deny vendor applications for the Cook-Off. All vendors are required to carry Commercial General Liability insurance in an amount not less than $1,000,000. Each vendor must name the “Rotary Club of West Chester, its officers, directors and volunteers” as additional insured. A certificate of insurance evidencing this wording must be provided to the vendor coordinator at least 10 days prior to the Cook-Off. Also be sure to submit the appropriate and valid Chester County food handlers license per the Chester County Health Department, if you will be making and serving food. Call the vendor coordinator, Ebbie Alfree at 302-528-0379 for any questions.
